Bring parts in from Stocklyst instead of typing them twice
If you keep your stock in Stocklyst, connect it once and add its parts to a job straight from Add part. The part is copied into your Mechbuk parts list as you add it, so it is there for every job after.
- The workshop owner connects it in Settings → Integrations and picks which Stocklyst workspace to use. Switch it off or disconnect at any time — parts already copied stay.
- Search as usual in Add part: anything not yet in your parts list shows underneath, under From Stocklyst, with how many are in stock.
- Mechbuk only reads from Stocklyst and never changes your stock there. A part with no cost in Stocklyst comes in as TBC, not $0.
Undo mistakes on operations
An operation marked done by mistake can now be reopened, and one added by mistake can be removed even after it was declined.
- Reopen it from the work order's Manage menu or the yard sheet. Hours a mechanic clocked or typed in are kept.
- Remove works on anything nobody started — waiting or declined — and clears the crew assigned to it at the same time.
Completing an operation no longer bills the days in between
Marking an operation complete on the desk used to fill in its hours as the time between start and finish, so a job started in August and finished in September could show over a thousand hours of labour. Now it records only the hours you enter or that were clocked.
- If no hours were recorded, the work order says so and charges the estimated time.
- Operations that had picked up hours this way have been cleared.
See every unit in the yard from a tablet
Mechbuk now has a tablet view for the workshop manager: every vehicle and component on the premises, one card each, showing how far the work has come, who is on it, which parts are still waiting for a price, and anything sent out to a vendor. Switch between your workshops from the top bar.
- Cards are grouped by where the job is — intake and strip, working, testing and checks, ready to collect — with the oldest unit first.
- Filter by vehicles or components, by who is working right now, or search a plate, serial, customer or shelf location.
- Late units are marked and units waiting on parts are tinted, so trouble stands out from across the yard.
Record work as it happens, on the tablet
Open a unit from the yard and record the work without walking back to the desk. Start an operation and say who is on it, mark it done with a second tap to confirm, decline or reopen it, correct the hours, and add operations from your catalogue.
- Mechanics already on the job are offered first when you pick the crew.
- Request parts from the catalogue or create one on the spot, move a part to ordered, received and fitted one tap at a time, and send work out to a vendor with what it costs.
- Anything you can't do yet says why, in words next to the button — no guessing at a greyed-out control.
Move a unit to its next step from the yard
The one yellow button on each job sheet moves the unit along: send it to road test or bench test, on to the final check, mark it ready, or mark it collected. If something still blocks that step, the reason is written right beside the button.
- Put a job on parts hold and resume it later, step back a stage, or cancel it, all from the same menu.
- Update where a component is stored, take a photo, or flag a finding from the bar at the bottom of the sheet.
Put Mechbuk Yard on the tablet's home screen
On an Android tablet, open the yard in Chrome and choose Install app. It launches full screen from its own icon, stays signed in for the shift, and remembers which workshop you were on.
- Works in landscape and portrait.
- It needs a connection for now — offline use is coming later.
The labour-cost hold no longer stops people who can't see pricing
Team members without access to pricing settings were told to enter a labour cost before marking a job ready, with no way to do it. That hold now appears only for people who can actually see the labour rate. Parts still have to be priced before a job can be collected.
Manage component types where you use them
The components register now shows each unit's type in its own column, and you can add, rename or retire a type right inside the component drawer instead of leaving for Settings.
- The receipt number stays on the record and in the spreadsheet export; it just no longer takes up a column.
- A component that should never have been entered can now be archived. Its work history stays intact, and archiving is refused while a work order is still open on it.
Declining every operation no longer stops you cancelling the job
A work order whose operations had all been declined could not be cancelled, and the advice on screen sent you the long way round. Declined operations no longer count as work done, so the cancel goes through — and the message now says exactly what still blocks it.
- Fitted parts, core returns and outside work still block a cancel, because those are real activity.
When a job comes back, put it right at no charge
A customer collects their unit, then brings it back because something wasn't fixed properly. You can now open a rework on the finished job: it's linked to the original, it costs the customer nothing, and it doesn't get counted as new work.
- Open it from the finished work order — the customer and the unit carry over, so there's nothing to re-enter.
- Nothing is billed, but you still record the parts and hours, so you can see what comebacks are costing you.
- Both work orders link to each other, so the full story is on the unit's history.
- The customer sees "no charge" and nothing else. Owners and managers are the only ones who can open a rework.
Reports no longer count a comeback as new work
Redoing a job used to make your numbers look better than they were — it counted as another job closed, and the mechanic redoing their own work looked busier. That's fixed, and there's a new rework panel on the overview.
- Jobs closed, turnaround time and technician hours all leave reworks out.
- A new panel shows how often work comes back and what it's costing you.
- Reworks still count towards how busy the workshop is right now, because the bay and the mechanic really are tied up.
The work order page opens for everyone again
Team members without settings access were hitting an error when opening a work order. The page now opens for everyone, showing labour as zero if no rate has been set up.
Fix a mistake on a checked-in component
Typed the wrong make, model, or serial number when a component came in? You can now open the component and correct its details — no more being stuck with a mistake.
- Edit the make, model, serial number, part number, year, weight, and component type.
- Works any time the component is still on your books.
Front-desk staff and mechanics, kept apart
When you put a technician on a job, the list now shows your real mechanics from the Technicians list — not your office logins. The person on a job is always an actual technician.
- The technician picker on a work order and the reports show your workshop mechanics only.
- Office team members keep full access to run the app, but no longer show up as mechanics.
Assign a technician to every job
You can now put a specific technician on each operation in a job, and they can start, complete, or turn down that work right from the shop-floor tablet. The job board keeps everything in step, so nothing gets marked done before it actually is.
- Assign work operation by operation, not just per job.
- Technicians start, complete, or decline their tasks on the floor.
- Declined work is flagged so the front desk can reassign it.
More reliable job photos
Adding photos to a job is steadier now, and they load faster — including on the customer's tracking page — because they're sized for the screen instead of served at full resolution.
In-app notifications and a bell
Follow-ups and reminders now show up as notifications with a bell in the top bar, so a callback or a chase-up doesn't slip through the cracks.
Export any list to a spreadsheet
Every list in Mechbuk — jobs, customers, vehicles, parts, vendors and more — now has a one-click export to a spreadsheet, ready for reporting or sharing.
Add your team and set who sees what
Owners can now add team members and choose exactly what each person can view or change — like reports and pricing — so everyone gets the right level of access and nothing sensitive is over-shared.
- Add staff with a simple username and a temporary password.
- Give each person their own access to reports and settings.
- Only owners can manage the team.
Faster reports and a steadier app
Reports and long lists load noticeably faster, and the app holds up better when a busy shop has a lot going on at once.